Sikoola SPMI · Internal quality assurance

Accreditation does not grade good intentions. It grades evidence.

SPMI is how a university assures its own quality through the PPEPP cycle: setting, implementing, evaluating, controlling, and improving standards. Every Indonesian university is required to run it. Sikoola SPMI records each step of that cycle, from standards to the follow-up of audit findings, with dates and full history.

The Unggul (excellent) rating asks for proof that this cycle has run for three years. The count starts the first day you record it.

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Used by 10 universities since 2021 · Data stays on your campus servers · One year of support

Sikoola SPMIInternal quality assurance

  1. Setting standards
  2. Implementation
  3. Evaluation
  4. Control
  5. Improvement
  6. Year 1
  7. Year 2
  8. Year 3

Three years of the PPEPP cycle

Scroll, and watch the cycle climb year after year, with evidence settling on every turn.

An illustration with sample data.

What the regulation asks

An SPMI that only lives in a filing cabinet no longer counts.

The new rules leave less room to assemble evidence just before a site visit. Here is what changed.

  1. Article 67(1)

    “Higher education institutions must carry out internal quality assurance by developing an SPMI.”

    In practice, SPMI is not optional, and quality documents alone are not enough. The cycle has to run.

    Permendiktisaintek No. 39 of 2025, Article 67(1)
  2. Article 68(1)

    The SPMI cycle consists of setting, implementing, evaluating, controlling, and improving higher education standards. Evaluation includes monitoring, self-evaluation, and internal quality audits.

    In practice, every step needs a trail: when it was set, who evaluated it, and what the follow-up was.

    Permendiktisaintek No. 39 of 2025, Article 68(1)
  3. BAN-PT accreditation instrument

    For an Unggul (excellent) rating, the PPEPP cycle must run “for at least 3 years, consistently, continuously and proven effective.”

    In practice, evidence you don't record today cannot be gathered three years from now.

    BAN-PT institutional accreditation instrument, as presented by LLDIKTI Region VI, July 2026
  4. Permendiktisaintek 10/2026 · Article 77

    A program that does not yet meet the standards gets one chance to reapply within six months. If the reapplication also fails, it becomes unaccredited.

    In practice, six months is too short to build evidence from scratch.

    Permendiktisaintek No. 10 of 2026, Article 77

Sources: Permendiktisaintek No. 39 of 2025; summary of the Permendiktisaintek No. 10 of 2026 amendments, LPM Universitas Andalas; briefing on the institutional accreditation instrument, LLDIKTI Region VI. Text outside quotation marks is our summary.

If it waits

A month that was never recorded cannot be replayed at the site visit.

An Excellent rating asks for evidence of a quality cycle that has run for years. That kind of evidence can only be gathered as you go.

  1. This month

    The internal audit is done. The findings go into the minutes, and the minutes end up on someone's laptop.

  2. Next year

    When someone asks about those findings, nobody remembers whether they were followed up, or by whom.

  3. At the site visit

    The PPEPP cycle looks tidy on paper, but there is no trace that it ever actually turned.

Try it now

Run one PPEPP cycle and watch the evidence collect itself.

Pick each stage, or let it turn on its own. Every full turn adds a year of evidence toward the Unggul requirement.

2026Evidence year

Setting standards

Standards are written, approved, and tracked in the system, not scattered across Word files on several laptops.

Quality standards document · latest version

Unggul requirement 1 of 3 years of evidence

Illustration of the Sikoola SPMI workflow.

Quality score per standard, year by year

  • 2024–
  • 2025–
  • 2026–

Each stage you run lifts this year's scores. The improvement stage closes the turn.

Send this result to the Sikoola team

Quick guide

How to run SPMI with the PPEPP cycle

Internal quality assurance at a university turns in five steps. One turn usually takes an academic year.

  1. 01

    Set the standards

    Write quality standards that spell out the national higher education standards (SN Dikti) and, ideally, go beyond them. Leaders set them with the senate's input, and private universities also need their governing foundation's approval.

  2. 02

    Implement the standards

    Apply the standards in daily work: teaching, research, community service, finance, and services. Keep the evidence as things happen, not afterwards.

  3. 03

    Evaluate compliance

    Measure how well standards are met through regular self-evaluation and internal quality audits (AMI).

  4. 04

    Control

    Follow up on audit findings. Set the fix, the person responsible, and the deadline, then track it until the finding is closed.

  5. 05

    Improve the standards

    Raise the standards you have met, discuss results in the management review meeting, then start the next cycle.

In Sikoola SPMI, all five steps are recorded in one place. Each role signs in with its own account and sees only the menus it needs.

Not only for universities. Schools, madrasas, and government agencies use the same cycle to safeguard their quality. Sikoola SPMI is built on Indonesia's higher education regulations, and its standards and roles can be adapted to your institution.

Still on Word and spreadsheets? Compare manual SPMI with software

What's inside

From setting standards to audit follow-up, in one place.

  • One account for every role Leaders, program heads, auditors, and lecturers sign in by role and see only the menus they need.
  • Standards beyond SN Dikti Quality standards are written, approved, and tracked inside the system, not in separate Word files.
  • One-click self-evaluation Programs fill in the self-evaluation form in the system, attach evidence, and submit it.
  • Audits without paper Auditors comment, upload visit reports, and log findings directly in the system.
  • Follow-up you can track Programs report their corrective actions, and everyone sees progress live.
  • Visit schedules and leadership summaries Periods, accreditation bodies, programs, and visit dates are neatly recorded. Quality charts and tables are ready to download for leadership meetings.

For the people

Quality staff no longer chase every program for documents.

  • University leaders

    They see the quality status of every program on one screen, without waiting for reports from each unit.

  • Quality officers and auditors

    No more chasing files over WhatsApp. Findings, notes, and follow-ups live in one place.

  • Heads of study programs

    They know exactly which standards are not yet met, long before the visit date arrives.

Getting started

From your first message to your first recorded PPEPP cycle

All it takes is one message. We prepare the rest.

  1. 1

    Send one message

    Enter your institution and your role, and the WhatsApp message opens by itself. Any simulation you ran on this page is attached.

  2. 2

    We study your campus

    We map the quality standards, SPMI documents and audit schedule already running on your campus.

  3. 3

    An official proposal letter

    It lists the apps you need, the order of implementation, the schedule, and a choice of subscription or a one-time licence.

  4. 4

    Installed, trained, supported

    The apps are installed on your campus servers, your users are trained, and our team supports you for a full year.

  • Your data and its backups stay on your campus servers, even after the contract ends.
  • Online and on-site training for admins, lecturers and quality staff is included.
  • During the support period, the system is updated when the regulations change.
  • Our team builds the API to the academic system you already use.
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One ecosystem

Data from five other apps becomes evidence in SPMI.

The other Sikoola apps supply evidence to SPMI without retyping, and all data stays on your own campus server. Sikoola has served 10 universities since 2021.

FAQ

Questions quality offices ask about SPMI

Another question?

What is SPMI?

SPMI (sistem penjaminan mutu internal, internal quality assurance system) is the set of connected elements and processes a university uses to assure and improve its quality autonomously. The campus runs it itself through the cycle of setting, implementing, evaluating, controlling, and improving standards.

What is the PPEPP cycle?

PPEPP stands for penetapan, pelaksanaan, evaluasi, pengendalian, and peningkatan: setting, implementing, evaluating, controlling, and improving higher education standards. The five steps form a cycle repeated continuously, usually every academic year, so quality rises step by step.

Is SPMI mandatory for universities?

Yes. Article 67(1) of Permendiktisaintek No. 39 of 2025 requires every higher education institution to carry out internal quality assurance by developing an SPMI. Its transitional provisions allow until 2 September 2027 to adjust.

What is the difference between SPMI and SPME?

SPMI is run by the university itself. SPME, external quality assurance, is carried out through accreditation by BAN-PT or an independent accreditation body. The evidence SPMI gathers all year is the main material for accreditation.

How many years of PPEPP evidence does an Unggul rating need?

BAN-PT's institutional accreditation instrument asks for the PPEPP cycle to run for at least three years, consistently, continuously, and proven effective. The sooner the cycle is recorded, the sooner that requirement can be met.

Can schools or government agencies use Sikoola SPMI?

Yes. Its main focus is universities, because it is built on Indonesia's higher education regulations. The cycle of setting, implementing, evaluating, controlling, and improving standards also applies to schools, madrasas, and government agencies, so the standards, roles, and evaluation forms can be adapted to the rules that apply to your institution.

Where is the campus quality data stored?

Sikoola SPMI is installed on the campus's own server or cloud, and the backups are kept by the campus too. The Sikoola team handles updates, training, and technical support for the first year.

How is Sikoola different from subscription cloud academic apps?

With many cloud services, campus data sits on the provider's servers for as long as the subscription runs. With Sikoola, the apps are installed on servers or cloud owned by the university, so the university keeps control of its data and backups, even after the contract ends. The university can also choose a subscription or a one-time licence.

Unggul takes three years of evidence. The first year can start now.

Every month you record from today is a month the assessor will see later.

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