--- title: "University Finance Software: Budget & Realization | Sikoola" description: "Finance software for universities: budgets, a real-time journal, and budget realization reports ready at any time, not rebuilt from scratch at year end." url: https://sikoola.com/en/aplikasi-keuangan-kampus/ lang: en published: 2026-11-04 modified: 2026-11-14 author: Sikoola Indonesia --- Sikoola Finance · Budget and realization # A report compiled at year end is always a year late. Sikoola Finance is finance software for universities. Income and spending enter the journal the moment they happen, balances and charts move with them, and the budget realization report is ready whenever it is asked for: by leaders, the governing foundation, auditors, or assessors. A campus that knows its financial position today can decide today. Request a quotation letter Record a transaction Used by 10 universities since 2021 · Data stays on your campus servers · One year of support Sikoola Finance Budget and spending - Budget - Actual spending - Total for the year ### Twelve months, one ledger Scroll, and watch transactions come in, spending fill the budget, and the running total climb month by month. An illustration with sample data. What the regulation asks ### Financing is a quality standard. Its figures must be ready anytime. Finance is not outside accreditation. The financing standard is assessed with all the others. - Article 51(3) Universities must have adequate funding sources in line with the national higher education standards. In practice, adequate funding has to be proven with numbers, not statements. Permendiktisaintek No. 39 of 2025, Article 51(3) - Article 51(5) Financial management follows the principles of good governance under the applicable laws. In practice, every transaction needs to be recorded, backed by a receipt, and open to inspection at any time. Permendiktisaintek No. 39 of 2025, Article 51(5) - BAN-PT accreditation instrument The institutional accreditation instrument assesses, among other things, a five-year financial strategic plan and an external financial audit, reported through SAPTO. In practice, financial data kept tidy all year makes life easier for auditors and assessors alike. BAN-PT institutional accreditation instrument, as presented by LLDIKTI Region VI, July 2026 Sources: [Permendiktisaintek No. 39 of 2025](https://peraturan.go.id/files/permendiktisaintek-no-39-tahun-2025.pdf); [briefing on the institutional accreditation instrument, LLDIKTI Region VI](https://lldikti6.id/wp-content/uploads/2026/07/PENYAMAAN-PERSEPSI-IAPT-4.1-SAPTO-2_DESW06072026.pdf). The sentences here are our summary. Rp If it waits ### Figures tidied up just before a site visit invite suspicion. University finances are rarely wrong. More often, the figures only get tidied up when someone asks for them. - This month Transactions are logged in several Excel files, by different people, in different formats. - End of the year The realisation report is built from scratch, and chasing a small discrepancy can take days. - At the site visit The assessor asks for budget realisation by unit. The answer can only be sent next week. Try it now ### Record one transaction, and the budget report changes on the spot. Pick a transaction below. The journal, balance, and budget realization change at once. Receive even-semester tuition Pay student scholarships Buy laboratory equipment Finance journal · FY 2025/2026 - BKM-04-002 Even-semester tuition received + Rp3.200.000.000 - BKK-04-011 Merit scholarships − Rp450.000.000 - BKK-04-019 Laboratory equipment purchase − Rp780.000.000 Running balance Rp25.000.000.000 Budget realisation Tuition (SPP and UKT) 0% Scholarships 0% Capital spending 0% Today's realization report is ready to open. Nothing needs to be rebuilt. Cash balance · April 2026 1 April 30 April 48% Total budget realization Illustration. Receipt numbers and amounts are examples. Send this result to the Sikoola team Chat on WhatsApp now Share the result as an image Quick guide ### How to prepare a university's budget realisation report A budget realization report compares the plan with what actually happened. These five steps keep it ready at any time. - 01 #### Budget by line item Set income and spending budgets for each line in the fiscal year. - 02 #### Record transactions as they happen Every income and expense is recorded the same day, with its receipt number and responsible unit. - 03 #### Group them by type Separate income types such as tuition (SPP or UKT), research grants, and partnerships from spending types such as salaries, scholarships, research spending, and capital spending. - 04 #### Compare actuals with the budget Calculate the realization percentage of each line regularly, not only at year end, so deviations show up early. - 05 #### Report, then plan the next year Present the realization report to leaders, the governing foundation, and auditors, then use it as the basis for next year's budget. In Sikoola Finance, steps 2 to 4 happen at once: every recorded transaction instantly updates the balance, charts, and realization percentages. What's inside ### Every rupiah recorded the moment it moves. - Real-time journal Income and spending enter the journal as they are recorded, with receipt numbers and units. - Budgets per fiscal year Budgets are set per line and per fiscal year, then compared automatically with actuals. - Income and spending types Every transaction is grouped by type, so the campus's financial structure reads at a glance. - Running balance The balance updates with every transaction. No need to wait for closing to know where you stand. - Budget realization charts Each line's realization percentage appears in charts that move with the journal. - Data on the campus server All financial data and its backups are stored on the campus's own server or cloud. For the people ### The rector, the treasurer and the auditor see the same figures. - #### Leaders and the governing foundation They see the campus's financial position today, not from last month's report, and decide with more confidence. - #### The finance office They record once, and the reports build themselves. Year end no longer means weeks of overtime. - #### Quality officers Evidence for the financing standard is ready when the self-evaluation and the site visit arrive. Getting started ### From your first message to the first journal entry on record All it takes is one message. We prepare the rest. - 1 #### Send one message Enter your institution and your role, and the WhatsApp message opens by itself. Any simulation you ran on this page is attached. - 2 #### We study your campus We map your chart of accounts, budget units and how reports have been prepared until now. - 3 #### An official proposal letter It lists the apps you need, the order of implementation, the schedule, and a choice of subscription or a one-time licence. - 4 #### Installed, trained, supported The apps are installed on your campus servers, your users are trained, and our team supports you for a full year. - Your data and its backups stay on your campus servers, even after the contract ends. - Online and on-site training for admins, lecturers and quality staff is included. - During the support period, the system is updated when the regulations change. - Our team builds the API to the academic system you already use. Request a quotation letter Chat on WhatsApp now One ecosystem ### Budget realisation becomes SPMI evidence for financing. Sikoola Finance can start at any time, on its own or with the other Sikoola apps. All its data stays on your campus server. - [Sikoola SPMIBudget realization becomes evidence for the financing standard.](https://sikoola.com/en/aplikasi-spmi/) - [Sikoola CPLGraduate quality and its cost read within one ecosystem.](https://sikoola.com/en/aplikasi-cpl/) - Campus server The campus holds the data and backups, not anyone else. FAQ ### Questions about university finance Another question? Ask us directly on WhatsApp #### What is Sikoola Finance? Sikoola Finance is an application for preparing budgets, keeping a real-time finance journal, and tracking budget realization at universities. Every transaction instantly updates the balance and realization charts. #### What is a budget realization report? A budget realization report compares the planned budget with the income and spending that actually happened, per line and per fiscal year. Leaders, governing foundations, and auditors use it to judge financial management. #### Does Sikoola Finance replace auditors? No. Sikoola Finance tidies the records and reports, so auditors and the finance office work faster. The audit itself is still done by auditors. #### Is the campus financial data safe? Sikoola Finance is installed on the campus's own server or cloud, and the backups are kept by the campus too. Sikoola does not store campus financial data on our servers. #### Can Sikoola Finance be used without the other Sikoola apps? Yes. Sikoola Finance can start at any time, on its own or together with SPMI, CPL, LMS, SILASA, and TUNTAS. #### Which finance app suits a private university? Choose one that keeps budgets, transactions and realisation in one place, shows reports by unit at any time, and produces data that counts as evidence for the financing standard in accreditation. Sikoola Keuangan is built for that, and it is installed on the university's own servers, so financial data never leaves your institution. ### Campus money is a trust. Record every rupiah the moment it moves. When the rector asks about budget realisation, the answer is already on screen. Request a quotation letter Chat on WhatsApp now Sikoola Indonesia · Perdos Unhas Tamalanrea, Makassar 90245, Indonesia WhatsApp +62 811 445 4497 · hello@sikoola.com